· System-Wide Features 

· System Maintenance 

· Novadex 
 
 


Job Costing
The module that makes it possible to track costs for a job or a category of jobs.
  • J/C Files.
    • Job Master File.
      • View Screen(s)
      • Records information about the jobs you are currently working on.
      • Records an unlimited number of jobs.
      • Records seperate billing customer and site customer information. This allows work done at one location to be billed to a customer at a seperte location.
      • Records overhead percents for each cost type. These are used to estimate the overhead on the job based on the job's known costs.
      • Displays totals of the estimated and actual costs for each cost type.
      • Calculates the suggested amount to invoice by either time and materials or percent complete's portion of the contract price.
      • Provides nine different options for determining a job's percent complete.
      • Records billing percents for each cost type. These are used to calculate a suggested amount to invoice.
      • Records the amount you've have invoiced the customer, the customer has paid, and the customer has retained. Also records the amount you've been invoice by your sub-contractors and suppliers, the amount you've paid, and the amount you've retained.
      • Allows estimated costs to be specified in an unlimited number of categories. The actual costs are displayed for each category.
      • Vendor history records quotes and the amount invoiced from each vendor. An unlimited number of vendors may be recorded.
      • Detailed history of each transaction for the job.
      • Item total history records the total quantity and cost of each type of transaction for the job.
      • AIA billing schedule records the items the job is to be billed and is used to generate AIA invoices.
      • AIA billing history records all the AIA invoices generated for the job.
      • Records an unlimited number of notes per job.
    • Job Category File.
      • View Screen(s)
      • Used to categorize jobs and the work performed on jobs.
      • Records an unlimited numbe of job categories.
      • Stores default overhead formula, overhead percents, billing percents, account numbers and other settings. When a job's category is set, these default settings are copied from the category record to the job master record.
      • Records the sub-categories of costs that may appear under each category. An unlimited number of sub-categories, may be recorded.
      • Each sub-category has annual and period histories that record the total costs, retail, and hours worked for the year or period.
      • Each sub-category has a detailed history that records each transaction for the sub-category.
      • Each category record has annual and period histories that record the total costs, retail, and hours worked for the year or period.
      • Records an unlimited number of notes per category.
    • AIA Billing File.
      • View Screen(s)
      • Used to enter AIA billing information and to produce AIA invoices.
      • Records an unlimited number of AIA billing entries.
      • For each scheduled item, the dollar amount of the work completed may be entered manually or calculated based on the percent complete.
      • Retainage may be calculated automatically from a specified retain percent or it may be entered manually.
      • Distribute switches allow the user to specify the persons that invoices are distributed to.
      • Invoice totals detail the previous amounts-to-date, the current invoice totals, and the new amounts-to-date.
    • Job Costing Transactions File.
      • View Screen(s)
      • Used to enter and process job transations, such as labor costs material costs, invoices, and payments.
      • Records an unlimited number of transactions.
      • Records can be entered manually or may be posted in from several other files in the system.
    • Job Material Entry File.
      • View Screen(s)
      • Used to record materials used on jobs.
      • Records an unlimited number of transactiosn for an unlimited number of jobs.
      • User may enter both the quantity of material taken to the job and the quantity returned from the job.
      • For each item, the user may enter the warehouse that the material is taken from or returned to.
      • Records may be posted to either the Inventory Transactions File or to the Customer Orders File.
    • Job Overhead Formula File.
      • View Screen(s)
      • Used to define formulas used for calculating job overhead.
      • Records an unlimited number of overhead formulas.
      • Each overhead formula records an unlimited number of overhead items that contribute to the overhead of the associated jobs.
      • Each overhead item can calculate overhead as a portion of the change in a specified G/L account's balance and/or as a fixed dollar amount
      • The overhead amount for an item can be destributed to jobs in various ways, like by proprtioning by labor hours, or by material costs.
    • Overhead Transactions File.
      • View Screen(s)
      • Used to quickly enter transactions for posting overhead costs to jobs.
      • Records an unlimited number of overhead transactions.
      • User can specify both job overhead and general overhead costs.
      • Records can be entered manually or calculated automatically using user-defined job overhead formulas.
  • J/C Reports.
    • Job Master Billing Report
      • Prints information that can be used to analyze jobs to determine the next billing amount.
      • Shows the total hours on the job and the total costs.
      • Shows the contract price, the base fee, the amount previously billed, and a suggested amount to bill.
      • An analysis table may be printed that analyizes costs in the various sub-category types. The analysis compares estimated and actual values and displays a percent complete for each sub-category type.
    • Job Master Material Price Report
      • A report used to determine the material costs of a job in current material prices. Can be used to help develope quotes on new jobs based on previous jobs.
      • Lists the material costs for a job sumarized by inventory item key.
      • User can choose to print the average cost, last cost, or retail price of each item.
    • Job Master Transaction Summary Report
      • Prints a history of transactions for each job sorted by transaction type and a transaction key.
      • User may specify which types of transactions should be printed.
      • Print may be filtered by job category, customer, and manager.
    • Jobs in Progress Report
      • Prints a report that shows the level of progress of the the jobs currently in progress.
      • The report shows the estimated and actual values for the different types of costs for the job.
      • Report may be printed in three levels of detail.
      • User may specify which types of transactions should be printed.
      • Print may be filtered by job category, and manager.
    • Jobs Master Vendor Totals Report
      • Prints a report that allows you to analyze costs by vendor and to compare the costs to their estimates.
      • The report shows the amount each vendor has invoiced, their estimated amount, the actual amount's percent of the estimated, and the difference.
      • Print may be filtered by job category, and vendor.
    • Jobs Master Vendor Totals Report
      • Prints a report that allows you to analyze costs by vendor and to compare the costs to their estimates.
      • The report shows the amount each vendor has invoiced, their estimated amount, the actual amount's percent of the estimated, and the difference.
      • Print may be filtered by job category, and vendor.
    • Jobs Transaction By Category Report
      • Prints a report that lists a job's transaction grouped by the transaction's category.
      • User may specify which types of transactions should be printed.
      • Print may be filtered by job category, and transaction date.
    • TPPR Credit Report
      • Reports each job's TPPR credit amount over a specified date range.
      • User may specify which types of transactions should be printed.
      • Print may be filtered by job category, and customer key.
      • Report may be printed in two levels of detail.
    • Job Category Period Analysis Report
      • Prints period and/or annual totals for the specifed time periods
      • Comparitive feature prints totals for seperate periods side-by-side.
      • User can choose which sub-category types (dispersements, invoices, paymemts, material costs, labor costs, expenses, job overhead, and general overhead) should print.
      • User can print only period totals, only annual totals, or both.
      • User can choose to print period and/or annual totals for each category.
    • Job Category Analysis Report
      • Used to analize the profitability of each job category.
      • Comparitive feature prints totals for seperate date ranges side-by-side.
      • The difference and variance between the two compative columns are printed.
      • For each category, the report prints the amount invoiced, then each of the direct costs, then the gross profit, then the indirect costs and finally the net profit.
      • The costs and invoice totals can be detailed by sub-category.
    • Job Category Transaction Summary Report
      • Prints a history of transactions for each job category, summarized by transaction key.
      • May be printed in two levels of detail.
      • User may specify which types of transactions should be printed.
    • AIA Worksheets.
      • Prints worskeets that can be used to determine the amount to be invoiced on a job.
      • Worskeets can be used to calculate billing by job foremen that don't have access to the software. The billing information can then be entered into the software from the worksheet by office workers.
      • Each worksheet prints the AIA billing schedule. For each scheduled item it lists the total value to invoice, the prior percent complete, and the prior amount completed and stored. For each item it also prints blanks for entering the new percent complete, new amount completed and the new amount stored.
    • AIA Invoices.
      • Prints AIA invoices for billing customers on AIA billing jobs.
      • It can print substitute G702 forms to blank paper. It can print official G702 and G703 forms to pre-printed forms.
      • Copies of the invoice will be printed for the architect, customer and other individuals as speified by the AIA billing record.
      • User may also specify a number of additional invoices to be printed.
      • Each type of form may be printed to a sepeate printer, if desired, eliminating the need to change paper.
  • General Features.
    • TTPR credit feature tracks credit for sales tax payed for materials for non-taxable customer.
    • Supports AIA billing.
    • Supports use of retainage.
    • Activity-based cost accounting.
    • Flexible overhead calculation for calculating Job and General overhead.